How To: Networking Rooms

Task

Networking Rooms are a great way to allow delegates to interact with one another. Sponsors, Exhibitors and Speakers for networking, workshop and demonstration purposes.

The maximum capacity of a Networking Room is 16 people.

Networking Rooms have the ability for delegates to interact via video, audio, text-based chat and share their screen.

Pre-requisites

• Created a Tenant
• Created an Event
• Enabled the Event's Meeting capability
• Set up Day/s in Agenda Setup

Instructions

Enable the Events Meeting capabilities 

Setting Up Event Setup for Meetings & Working Features

1. Within the Admin Tools Dashboard, navigate to "Global Setup" and "Events" via the black navigational bar on the left-hand side of the platform.
2. Click the blue pencil icon to the right of the relevant Event to edit.
3. Scroll down to the Billable Options" section at the bottom of the page
4. Enable "Video Meetings" as per below screenshot.
   
5. Click "Submit" to save these changes

Setting up Event Options for Meetings & Networking Features

1. Within the Admin Tools Dashboard, navigate to "Global Setup" and "Events"via the black navigational bar on the left-hand side of the platform.
2. Click the blue toggle icon to the right of the relevant Event to access the Event Features.
3. Scroll down to "My Network & Following Feature" and click Enabled.
   
4. Click "Submit" to save these changes
5. Once you have Enabled both of these, there will now be an additional option within the black navigational bar on the left hand side of the platform called "Networking"

Setting Up Networking Rooms / Round Table Rooms

• Before the Networking Rooms can be accessed, a User will need to be loaded within the platform to act as a 'Host'. Learn how to "Create a User" here. 
  • The 'Host' User must be set up with Generic Details (such as the Event or Tenant Name) however it will require a unique email address.
  • Once the 'Host' User has been created, proceed with the 'Networking Room' setup.

1. Within the Admin Tools Dashboard, navigate to "Global Setup" then "Networking" and then "Networking Rooms" via the black navigational bar on the left-hand side of the platform.
2. From this page, click "Create Networking Room".
3. Within the "Create Networking Room" page, you can now complete all the mandatory and additional information for this Networking Room / Round Table
   • Name
   • Description
   • Day
   • Start Time
   • End Time
   • Host
     • This is the 'Host' User created earlier. 
   • Admin Meeting
     • This needs to be set to Enabled for the Networking Room to function. 

Outcome

Once you have setup your Networking Room with all the information, your Networking Room will appear on the Networking Rooms URL: /networking_rooms

Please note: The Networking Rooms only be visible at the designated start time.