How To: ePosters

Task

An ePoster or digital poster is a digital presentation of a case study that is presented within an event.

This is a guide with the steps to set up and utilise ePosters within the platform. 

Pre-requisites

• Create a Tenant
• Create an Event
• Create a Event Theme

Instructions

The Joyn Platform utilises the "Talk" functionality for ePosters.  

There are 2 ways to add the ePosters to the platform:

1. Manually inputting each Talk/ePoster
2. Import via CSV file using the Talk Import Template

Manual Input

1. Within the Admin Tools Dashboard, navigate to 'Agenda' then 'Talks' via the black navigational bar on the left-hand side of the platform.
2. At the bottom  of the page, click "Create Talk".
3. In the Create Talk page, complete the details you wish to utilise for your ePoster.
   Note: the below fields are mandatory for ePosters and need to be completed for you to save or update the each session:
   1. • Name 
      • Speakers (if applicable at this time) 
      • Themes
      • Event
      • Ensure "EPoster Presentation/EPoster Talk" is marked as "Yes"
4. Once you have completed the relevant fields within the Talk, you can either Submit or Save and Add Another.
5. Once this Talk has been saved, you will then need to go back into the talk and "edit" this to be able to upload the ePoster content. 
6. Once you are in the Edit page of the Talk, scroll down to the "ePoster Featured Video Content" section and you will see the below with a button to now upload the PDF or MP4 file. 
   
7. Choose your file from your computer and upload this file. Once the file has uploaded, a URL will show within this box as per below example. Do not save your talk until this URL has appeared. If the URL is not showing, this means the file has not yet uploaded to the platform. Depends on the size of the file, this can take seconds, or minutes.
   
   
8. Once uploaded, you can view your ePosters via this URL slug: /talks/eposter
   You can also view which Talks are ePosters via the "Talks" page (/admin/talks) within your platform as per below screenshot as stated by "Approved as ePoster"
9. If the ePoster is not showing correctly on either the /talks/eposter page or /admin/talks page, you can ensure it it "Approved as ePoster via the admin page of the talk. 
   

CSV File Import

• Access the functionality via "Imports" and "Import Talks" which is found via the black navigational bar on the left-hand side of the platform in the bottom section.
• Once you have accessed the "Import Talks" page, you will need to download the CSV template via the "Download Import Template" link which will download the CSV file for you to complete.
• Once you have downloaded this file, you can start to populate the spreadsheet with your import data. The mandatory fields for ePoster Talk Imports are:
  

  Column Letter	Column Title	Requirements
  B	Title	Title of ePoster
  E	Approved	TRUE
  P	theme_ids	#
  Q	event_ids	#
  V	eposter_presentation	TRUE

• Once you have completed the mandatory and any other relevant fields, you can now import your CSV file into the platform. To do this, click the "Choose file" button within the /admin/talks/import page and choose your file from your computer you wish to upload. 
  
  Note: It is recommended importing a 'test row' from the CSV file, before you import all of the data to ensure it imports correctly and any issues which may arise from your test import can be rectified. 
• Once you have imported your data, you can check to ensure all of the talks are now showing in the /admin/talks page with "Approved as ePoster" next to it.
• From here, you will need to then upload the presentations individually into each of the Talks. To do this, find the Talk within the Talks page, and click the pencil icon to the right of the Talk to edit. Once you are in the Edit page of the Talk, scroll down to the "ePoster Featured Video Content" section and you will see the below with a button to now upload the PDF or MP4 file. 
  
• Select the file from your device and upload. Once the file has been uploaded, a URL will show within this box (as per example). It is important no to save your talk until this URL has appeared. If the URL is not showing, this means the file has not yet uploaded to the platform. Depending on the size of your file, the upload speed can vary between a few seconds and several minutes.
• Once uploaded, you can view your ePosters via this URL slug: /talks/eposter
  You can also view which Talks are ePosters via the "Talks" page (/admin/talks) within your platform as per below screenshot as stated by "Approved as ePoster"

Notes:

• Should you do not wish for the ePoster appear on the platform but want to have all the data uploaded and ready for viewing, you can mark the Talk as "Reject/Rejected". This feature will hide the ePoster from the platform until such time as you are ready for it to be viewed. To unhide the ePoster, select "Approve as ePoster" and the Talk will be accessible on the front-end of the platform.

Outcome

Once these steps are complete, you will have your Events ePosters uploaded ready to attendees to view.